PRIVACY POLICY – PERSONAL DATA PROTECTION
(SPECTRA – Horizon Europe GA Nº 101158453)
1. Introduction
This website is part of the European project:
SPECTRA – Grant Agreement Nº 101158453
Funded by the European Union’s Horizon Europe research and innovation programme.
The consortium processes personal data in accordance with:
Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR)
Applicable national legislation
Horizon Europe communication and dissemination obligations
This policy applies only to data collected through:
https://spectra-project.eu/
2. Data Controllers (Joint Controllers – Art. 26 GDPR)
Personal data collected via this website are processed jointly by the project partners for the implementation of project activities.
Project Coordinator (Main Contact Point)
Aristotle University of Thessaloniki (AUTH)
Greece
All consortium partners act as Joint Controllers for processing strictly related to project dissemination and communication activities.
Website technical manager (Data Processor)
SiTeS / S-Innovations
Email: leonardo@sinnovations.org
The technical manager processes data exclusively under instructions of the consortium.
3. Purpose of Processing
Personal data may be processed for:
dissemination of project activities and results
responding to contact requests
stakeholder communication
project related information distribution
participation in project events
reporting obligations to the European Commission
website security and maintenance
statistical analysis of website usage
No personal data will be used for commercial marketing purposes.
4. Legal Basis for Processing (Art. 6 GDPR)
| Activity | Legal basis |
|---|---|
| Contact form (Brevo) | Art. 6(1)(e) Public interest (EU funded communication) |
| Analytics cookies | Art. 6(1)(a) Consent |
| Security logs | Art. 6(1)(f) Legitimate interest |
| EU reporting | Art. 6(1)(c) Legal obligation |
5. Categories of Data Collected
Automatically collected data
IP address
browser and device information
operating system
pages visited
date and time of access
Data provided voluntarily
Through the contact form:
name
email address
organisation (optional)
message content
6. Recipients of Data
Data may be accessed only by:
authorised members of the SPECTRA consortium
European Commission services when required for project reporting
contracted technical service providers acting as processors
Personal data is never sold or used for commercial profiling.
7. Third-Party Services Used
Google Analytics
Used for statistical analysis after consent via cookie banner.
Brevo (contact form management)
Used to receive and manage contact requests submitted through the website.
Data submitted via forms is processed only for responding to enquiries and project communication.
8. International Data Transfers
Some providers (Google or Brevo) may process data outside the European Economic Area under Standard Contractual Clauses approved by the European Commission.
9. Data Retention
| Data type | Retention |
|---|---|
| Contact requests | up to 12 months |
| Analytics | up to 14 months |
| Project documentation | up to 5 years after final EU payment |
10. Your Rights
You have the right to:
access your data
correct inaccurate data
request deletion
restrict processing
object to processing
data portability
withdraw consent (when applicable)
Contact:
leonardo@sinnovations.org
You also have the right to lodge a complaint with your national Data Protection Authority.
11. Security
Appropriate technical and organisational measures are implemented to prevent unauthorised access, loss or misuse of personal data.
12. Updates
This privacy policy may be updated during the project lifetime to reflect legal or operational changes.
